Resourceful Records Managers

Her is our second post in the Resourceful Records Managers series!

If you are interested in sharing your journey as a Records Manager please contact me at jgd1(at)williams(dot)edu.

Name: 

Fred Grevin

Institution and Job Title: 

New York City Economic Development Corporation (NYCEDC). Vice-President, Records Management.

1. What led you to choose your current career in Records Management?

I didn’t really choose Records and Information Management (RIM), I drifted into it. My academic degree is in archaeology and art history. I ended up working in micrographics, one of the leading edge technologies of the 1970s and 1980s. In the early 1990s, almost by accident, I took on a new technology challenge: organisation-wide deployment and support of personal computer systems (whilst still working in micrographics). That’s when the drift to RIM began, as large-scale programs in both micrographics and computer systems accumulated vast quantities of records. I had been a member of micrographics and photographic professional societies since the late 1970s, so now I joined ARMA and, eventually, the IEEE Computer Society, and thus began the trek to RIM.

2. What is your educational background?

I have a “licence ès lettres” (the equivalent of a BA) in Classical and Gallo-Roman Archaeology and Medieval Art History from the University of Dijon (France). I began coursework for an MLS at Columbia University in the early 1980s, but moved to West Germany before i completed the degree program.

3. What is your role at your institution?

I preside over the 4 full-time staff of the RM Department, which means I try to give them what they need and then get out of their way.

4. What do you enjoy most about your job?

“Satisfied customers” but, really, watching my staff thrill NYCEDC with their sleuthing work. They are truly amazing!

5. What would you consider to be your career highlight or greatest success?

Bringing together people who share common needs, in any profession.

6. What type of institutional settings have you worked in? Corporate? Government? Higher education? If more than one, how do they differ?

Primarily government and quasi-governmental, but also academic (teaching). RIM in government is often an exercise in frustration, but can also be tremendously effective when it works. Teaching is really a two-way street: the teacher learns as much as she/he teaches.

7. What advice would you give to an individual considering Records Management as a career?

RIM is always about people and institutions. And no educational, working or life experience is EVER wasted; learn to use them all.

8. Do you belong to any professional organizations (SAA, ARMA…)

ARMA, ART, IEEE Computer Society, IS&T, and SAA.

9. Thoughts on the future of records management?

Whether you call it RIM or Information Governance, it has a HUGE future (and a decently-paid one, at that). And it’s FUN!

10. What do you perceive as the biggest challenges in the Records Management field?

Convincing Executive Management and IT that it’s about more than shuffling boxes of paper…..

11. Besides focusing on work, what are some of your other interests or hobbies?

I have an amazing (2E) son and a wonderful wife who is a freelance classical musician. All three of us love reading (HUGE book collection!). Watching interesting movies (recently: “The Queen of Katwe” and “Arrival”).

12. Do you have a quote you live by?

“Who will watch the guards?” (“quis custodiet ipsos custodes” Juvenal, Satires 6.347-48)

 

 

 

 

Resourceful Records Managers #1: Laurence Brewer

Below is the inaugural interview in our new monthly RMS series Resourceful Records Managers.  If you are interested in sharing your journey as a Records Manager please contact me at jgd1(at)williams(dot)edu.

Laurence Brewer, Chief Records Officer of the United States1. What led you to choose your current career in Records Management? Like many of us career records managers, it kind of chose me! My education and first jobs out of school were in the political science field; however, being a political science major in DC is not easy! I learned very quickly that I could not put food on the table at $5/hour with no benefits. So when I accepted that reality, the first company that hired me was a RIM organization.

2. What is your educational background? I have two degrees now in Political Science that I am not using at all. My parents are not very proud of that, especially since I have not been successful explaining to them what it is I actually do!

3. Do you or did you have a mentor who has helped you in the Records Management field? Actually the person I have to give credit to is Laura McHale, who when I worked for her at EPA, she encouraged me to learn more about RIM, and in particular advised me to study for and obtain my CRM designation.

4. How did you first become interested in Records Management? In my first jobs at EPA as a contractor, I developed an appreciation for the business-centric orientation of RM, especially when compared to archival practice. I enjoyed consulting, advising staff, and helping people with solutions to their RM problems.

5. What is your role at your institution? Currently, as Chief Records Officer, I lead an office of talented records managers and archivists who work with all federal agencies to advocate for and improve records management across the Government. Central to this charge is promoting electronic records management and modernizing recordkeeping practices in all agencies.

6. What do you enjoy most about your job? I enjoy the challenge of our core mission, but more than that, I enjoy the people who work with me to make these changes in the Government happen. We enjoy what we do and we have many smart, dedicated professionals who are responsible for our success.

7. What would you consider to be your career highlight or greatest success? Ask me when I retire in 20 years! I feel like the best is still to come!

8. What type of institutional settings have you worked in? Corporate? Government? Higher education? If more than one, how do they differ? My records management career started in the private sector as a federal contractor at EPA, then I took a position in RM at the state level in Virginia before joining NARA, where I have been in several positions since 1999.

9. What advice would you give to an individual considering Records Management as a career? It’s a challenging and rewarding field, but more than anything success today requires learning about more than just RM. Knowledge of many other disciplines is important to be successful and add value to your organization. Truly, an information governance approach is critical today – one that focuses on coordination and partnerships with IT, Legal, HR, security, privacy and so on. The world has gotten more complex, and so has the profession.

10. Do you belong to any professional organizations (SAA, ARMA…)? No, I do not….need to find the time, though I do attend many events sponsored by these organizations.

11. Thoughts on the future of records management? See #9

12. What do you perceive as the biggest challenges in the Records Management field? Keeping abreast of technology and the implications for RM for many of the emerging issues. Spotting trends and interpreting the impact on RM for our organizations is going to continue to be a challenge.

13. Besides focusing on work, what are some of your other interests or hobbies? Outside of work, I enjoy live music so you may run into me one night at the 930 Club!

14. Do you have a quote you live by? None at all. However, I do have a tattoo that reminds me to stay balanced and calm in how I approach life.

Follow Up to Body-Worn Camera Records Hangout

On February 8, the Records Management Section was pleased to host a Hangout with Snowden Becker of the UCLA Department of Information Studies to discuss law enforcement body-worn camera footage and recordings.

If you missed the Hangout, you can watch the recorded version here. In addition, Snowden prepared some additional readings on her website.

We had record turnout for this Hangout, and time for some excellent questions from viewers about exemptions from public records laws, transfer of recordings from devices to repositories, the role of bystander video, how vendors handle records, and differences between public and law enforcement perspectives on video recordings.

This topic is being addressed elsewhere within SAA; recently the Issues and Advocacy Section addressed the topic on their blog, and the Committee on Public Policy is currently  circulating a draft to selected SAA sections in order to prepare an issue brief on body camera footage.

 

Towards a Social Justice in ARM bibliography

First, let’s get this out of the way: I bet Matt Yglesias feels pretty stupid right now. Hahahaha ohhhh I’m going to be depressed. (Yes, I have a political bias. I’ll try to tamp it down for this post.)

Anyway! With White House pages on key issues disappearing (though not permanently! Thanks, NARA), information lockdowns being passed down to entire agencies (at least temporarily), and the possibility of science from the EPA being subject to political review before release, one’s mind tends to drift to questions of an archivist/records manager’s ethical responsibility in an institutional setting. (Didn’t you already write this post, Brad? Yes, I did, on multiple occasions, but this one’s different, I promise.) Yes, you have a responsibility towards your institution/government/whatever, but what is your responsibility towards society? Are archivists, particularly in records management roles, obliged to serve as whistleblowers? Do we save records of historical import on our own volition, despite orders (or, at best, strongly-worded suggestions) from the Powers That Be to show them the business end of a shredder? What do we make of reports that a top advisor to the president is actively avoiding creating a paper trail?

Well. I Have Opinions about all of these things. Unfortunately for me (but fortunately for you), an official group blog for a component group of a professional organization is not the place for them. But those sublimated opinions have to go somewhere… in this case, I thought, “why not take a look at what the professional literature has to say about these issues?” I put out a Twitter call for recommendations, did some poking around on some of my library’s databases, and the result is a brand new category on the RM bibliography, which I am tentatively calling Institutional Records and Human Rights. More on this after the jump. Continue reading “Towards a Social Justice in ARM bibliography”

Records Management Bibliography

During our annual meeting at Archives*Records 2016, the Records Management Roundtable Steering Committee debuted the new Records Management Bibliography. The reenvisioned bibliography is now in Zotero and is available for all to use and collaborate. Zotero is a free, open-source research tool that helps users collect, organize, and analyze resources and share them in a variety of ways. Zotero provides the ability to store author, title, and publication fields and to export that information as formatted references. Zotero also provide the ability to organize, tag, and search resources.

The Records Management Bibliography in Zotero builds upon the bibliography the RMRT published in 2012. By sharing the bibliography in Zotero, anyone can join the group to contribute to the resource list. It is no longer a static document.

zotero-capture

It is really easy to add resources to Zotero as you are searching the web. After you install the browser extension, Zotero can sense when you are viewing a book, article, or website and then save the reference information for that item. The Zotero Mini-Guide is an excellent resource for an introduction to Zotero and the basics of adding resources.

To contribute to the bibliography, you must first create a Zotero account. Then you can request access to join the SAA RMRT Group.

The bibliography is in a Group Library in Zotero and currently has 24 categories and over 300 resources. We hope to add, with your help, even more resources. The RMRT Steering Committee will create a process to regularly review resources to ensure they are up-to-date and will add new resources as they become available.

Please contact Beth Cron (bethany.cron@nara.gov) if you are interested in adding resources! We are looking for volunteers to review publications, such as American Archivist and Information Management magazine, to find resources to add to the bibliography.

 

NARA survey on Records Schedule Website

[Posted by request of Anne Mason, Office of the Chief Records Officer, NARA. Easy access to, and interpretation of, records schedules is extremely important for compliance with same, so even if you don’t work with NARA proper it’s possibly worth your while to look at the RCS website and provide feedback re: what’s going well and what could be improved.

Real post from me coming, sometime after my presentation on Personal Digital Archives at Wisconsin Libraries Association tomorrow. Cross my heart.–BH]

The National Archives and Records Administration (NARA) asks for your assistance by completing a short survey. NARA provides access to Federal agency records control schedules, also referred to as records disposition schedules, on our website (http://archives.gov/records-mgmt/rcs/). These schedules assist Federal agencies by providing authorities for disposal and permanent retention of government records. We would like to hear your thoughts and opinions about the usefulness of this site. This will allow NARA to make informed decisions about improvements to the site so we can better serve you in the future. This survey should take less than 10 minutes to complete. Be assured that all answers you provide will be kept confidential. Thank you for taking part in this important survey. Please click on the link below to begin.

https://www.surveymonkey.com/r/HD5YTFJ

 

Session 204: Why You’re Already A Records Manager…

[Editor’s Note: Geof Huth and I will be recapping this talk as a Google Hangout for the RMRT
sometime in the near future! In the meantime, please enjoy this extremely thorough recap by Melissa Torres. Thanks Melissa!–Brad]

[Editor’s Note 2: I wanted the title of this session to be “You May Already Be A Records Manager”, complete with oversized check and Geof as Ed McMahon. That got vetoed for some reason…–Brad]

Why You’re Already a Records Manager and Should be Happy About That

hes_a_madman_futurama
One of Brad’s favorite GIFs of all time, featured prominently in the presentation

Speakers: Geof Huth and Brad Houston

2pm, August 4, Salon E, Session 204

This session focused on government, academic, and corporate sector records management. Continue reading “Session 204: Why You’re Already A Records Manager…”