RMS Section Meeting July 12th 2024, 2pm

Save the date for our annual section meeting in July! On July 12, 2-3:30 p.m., four presenters will share a sneak peek into their 2024 NAGARA presentation titled “Records Management Resurgence: Using Outreach, Education, and Cross-departmental Partnerships to Revive or Jumpstart a Records Program.” In this panel discussion, records management professionals from four different types of institutions will share methods they’ve used to bolster support and appreciation for the work RIM professionals provide.

More information coming soon!

Successful 2024 Records Management Month Colloquium!

With over 260 participants, and led by the fabulous and insightful Trevor Owens and Chris Prom, this year’s SAA RMS Records Management Month Colloquium was a success! Thanks so much to everyone involved.

You can access Trevor’s and Chris’s slides here.

Join us for the 2024 SAA Records Management Virtual Colloquium! April 9th, 3-4:30pm EST

Join us for the annual Records Management Colloquium (virtual)!

Register here.

This year we will be highlighting two leaders in information management (and two wonderful humans) as they reflect on digital preservation and email archiving and their relationships to records management: Christopher Prom, author of The Future of Email Archives and Trevor Owens, author of The Theory and Craft of Digital Preservation.

We look forward to your attendance!

Upcoming RMS Coffee Chat: Records Managment and Institutional Change

Join us Monday, March 11th, 2024, at 3 pm EST, for “Records Management and Institutional Change”. 

Sophia McGuire, Records Management Analyst, City of Gahanna, Jennifer Motszko, Head of Archives at the University of Wisconsin-Whitewater, and Autumn Oakey, Library Assistant at the University of Wisconsin-Whitewater will share their experiences navigating institutional change. They will discuss staff turnover, training, and other strategies they have experimented with during times of change. They will then open the meeting to attendees so everyone can tackle questions and share personal experiences.  

The discussion could go in many directions, depending on the interactions of our colleagues. Some questions we will consider are: 

• What types of change has your organization faced? 
• What challenges did you encounter while navigating different kinds of change? 
• What strategies have helped your organization adjust to institutional change? 
• What advice do you have that we didn’t mention?  
• What other questions do people have about navigating institutional change as records managers? 

Register in advance for this meeting. Registration link: https://wisconsin-edu.zoom.us/meeting/register/tJcqcu-rrTMqEtwdJYXZ5B5YAt5oOR_pmFpz

We look forward to seeing you on March 11!

Upcoming RMS Coffee Chat: From Chaos to Control: Building a Strong Records Management Program From Scratch

Join us February 5th, 2024, at 3pm EST, for “From Chaos to Control: Building a Strong Records Management Program From Scratch.” 

Ryan Leimkuehler, University Archivist at Kansas State University, and Daria Labinsky, Records and Information Management Specialist for the U.S. Fish and Wildlife Service, will share what they have learned from helping to start records management programs and will discuss how their organizations approached it. They will then open the meeting to attendees, so everyone can tackle questions and share personal experiences.  

The discussion could go in many directions, depending on the interactions of our colleagues. Some questions we will consider are: 

• How did you gain buy-in from your administrators? 
• What did you struggle with when starting a program? 
• What are your long-term storage environments? 
• What advice do you have that we didn’t mention?  
• What other questions do people have about starting a RM program? 

Register in advance for this meeting. Registration link: https://ksu.zoom.us/meeting/register/tJMldeCprjwoEtBv8Fxu_Z3oCMnPwewlmPfs#/registration

We look forward to seeing you on February 5th!

REGISTER AND JOIN THE ANNUAL RECORDS MANAGEMENT SECTION MEETING JUNE 23RD!

Please join the Records Management Section for their Annual business meeting and presentations on records management and AI!

We will have Patricia Franks from San Jose State University School of Information and a prominent voice in the records management field and Stephanie Decker from the University of Birmingham whose work focuses on establishing archival and historical methods to study organizations.

Please find the agenda below and registration link:

Registration: https://connect.archivists.org/events/event-description?CalendarEventKey=59921212-414e-4fa4-9f58-01879f0a1f0d&Home=%2fhigherlogic%2fccadmin%2fadmin%2fevents%2fmanagecalendarevents.aspx

Tentative Agenda:

–          Welcome

–          Business Meeting and Announcements (5 – 10 minutes)

–          Records Management and AI

o   Patricia Franks – Responsible AI: Tools, Benefits, and Risks for Records Managers (30 minutes)

o   Stephanie Decker – Email and AI (30 minutes)

–          Questions (20 – 25 minutes)

This is going to be a great session and I look forward to hearing more about the topics above!

OPPORTUNITY TO JOIN THE RMS STEERING COMMITTEE – SELF – NOMINATIONS ENCOURAGED!

Good morning everyone,

Are you seeking an opportunity to expand your network and get further involved in the records management community? If so, come join the RMS Steering Committee! Please consider nominating yourself or a colleague for one of these positions:

• Vice Chair/Chair-Elect
• Steering Committee (3-year term)
• Steering Committee (3-year term)

Sorry for the tight turn around, but I would need to know the below information by June 1^st.

• Candidate Name
• Job Title and Institution
• Headshot (high resolution)*
• Bio and Candidate Statement (1-2 paragraphs)

You can find examples of bio/candidate statements from previous years on our SAA section page or our blog site here: https://saarmrt.wordpress.com/

If you are interested please contact me at Ryan Leimkuehler, Chair – rleimkue@ksu.edu

RMS RIM Month Colloquium 2023 Recording and Slides

Thank you to all the presenters and attendees for the RIM Month Colloquium it was another successful year with great presentations and questions from the audience. We had on average 83 people in attendance and a good amount of questions and community building in the chat throughout. Please find the recordings and slides for the colloquium below:

RMS RIM Month Colloquium 2023 Folder (for all the files in one place, chat log, transcript, slides): RMS_Colloquium_2023

• Recording (direct link): GMT20230427-191046_Recording_1920x1080.mp4
• Google Slides Presentations: RMSColloquium2023.pptx.pdf
• Black Women Organizers slides: Black Women Organizers.pdf
• The Retention of Culture Recordkeeping as a DEI Practice slides: The Retention of Culture Recordkeeping as a DEI Practice.pdf

Big thank you again to all attendees, presenters, and steering committee! Please let me know if you have any problems with the resources: rleimkue@ksu.edu

SAA RMS Records Management Month Colloquium

Please join the SAA Records Management Section Steering Committee for its third annual Colloquium for Records and Information Management (RIM) Month! We will have 4 short presentations from the records management community highlighting current projects. There will also be time for Q&A and discussion. The RIM Colloquium will take place virtually on Zoom on Thursday, April 27 from 3-4:30 pm ET.

https://ksu.zoom.us/meeting/register/tJUocOGrpzwuH9dO45ByCBp5wp_n36QgxYv-

After registering, you will receive a confirmation email containing information about joining the meeting.  The event is free for any interested parties. 

The recording and presenter slides will be made available after the event. 

The RIM Colloquium will abide by the SAA Code of Conduct. 

RIM Colloquium Presentations:

You Too Can Create a Records Locator Tool

Todd Ellison, City of Durango (Colorado)

Here’s a new idea from Durango, to improve the records transparency of your institution by devoting a document type to the purpose of leading an online researcher into the myriad types of records you manage. It’s what archivists do all the time; the novelty of this project is that it shows how a records manager can do the same thing: provide one portal for anyone to locate the records they’re seeking—in whatever the format.

The Retention of Culture: Recordkeeping as a DEI Practice

Jes Neal, MIT and Jessika Drmacich, Williams College

Jes Neal and Jessika Drmacich will present ways records managers and archivists can create space to collect more inclusive institutional histories that ensure campus wide representation for the future. Their conversation will detail how discussing and deconstructing traditional ideas of valuable records and institutional records management practices allows for more members of the campus community to understand the importance of their roles in campus operations, culture creation, and preservation. Join us!

Preparing an Essential Records Packet

Christine Zielinski and Tina Morrell, FEMA

We will be discussing preparing an Essential Records Packet. We will touch on what Essential Records are and the importance of identifying them, the basic components of an Essential Records packet, and conducting a risk analysis.

Black Women Organizers as Recordkeepers: Documentation Practices in Justice Work

Jes Neal, MIT, and Dr. Charmaine Lang, Consultant

Recordkeeping practices are essential to how activists and organizers, specifically in the nonprofit sphere, document justice-centered efforts, organizational histories, and provide evidentiary resources to the communities they serve. A critical step in building sustainable recordkeeping practices in organizations is establishing a records management program for the layperson. Using tenets of Black Feminist Thought, Dr. Charmaine Lang and Jes Neal will share personal experiences with recordkeeping and discuss their guide to documenting social change organizations.

 For questions or concerns, please reach out to Ryan Leimkuehler at rleimkue@ksu.edu.

 Thanks,

SAA RMS Steering Committee

• Ryan Leimkuehler
• Jennifer Dantchev
• Jessika Dramcich
• Hillary Gatlin
• Daria Labinsky
• Sophia McGuire
• Jennifer Motszko
• Krista Oldham

SAA RMS Coffee Chat – Building & Maintaining Relationships in your Organization Friday, March 24th at 2:00-3:00pm EST

SAA RMS Coffee Chat – Building & Maintaining Relationships in your OrganizationFriday, March 24th at 2:00-3:00pm EST Register in advance for this meeting below:

https://ksu.zoom.us/meeting/register/tJUkcu6grzkpGNU5JFrlViVdWQ5dHNL56E43

Please join the SAA Records Management section on Friday, March 24^th at 2:00pm EST for a coffee chat on Building & Maintaining Relationships in your Organization. Presenters Jen Haney Conover and Tina Ratcliff are two experienced local government records managers in Ohio. While both hail from local government, this presentation will convey valuable information for a records manager in any type of institution. And whether you are a brand-new records manager working to establish professional relationship foundations in your institution, or interested in strengthening those already made, this coffee chat will have information to help you!

Jen Haney Conover is the Director of Records Management/Archives for Warren County, Ohio, where she has overseen all aspects of the county’s records management, archival and microfilm/imaging operations since 2013.  Jen received her B.A. in history with a minor in music history from Miami University and completed her graduate education at Wright State University with a M.A. in Public History. In her spare time, she is an active runner, completing 2-3 half marathons a year, loves live music and spending time with her husband Brian, daughter Lottie, and labradoodle, Striker.

Tina Ratcliff has worked for the Montgomery County Records Center & Archives in Dayton, Ohio, for the past twenty-eight years.  She has been the Montgomery County Records & Information Manager since 2011.  She is the current chair of the Ohio Historical Records Advisory Board, the central body for historical records planning in the State of Ohio.  She enjoys hiking and reading.