RMRT Meeting Agenda at SAA 2015 – Please attend!

Please join the Records Management Roundtable at SAA 2015 for a series of lightning talks on various records management topics. We have a great lineup and look forward to having good discussions. The meeting will be held Friday, August 21 from 4:30 – 6:00pm in the Grand Ballroom A at the Cleveland Convention Center. If you can’t attend follow along with #rmrt #saa15.

For the agenda, we will have a brief business meeting with announcements followed by these lightning talks:

  Speaker Topic
1 Anthony Cocciolo, Ed.D.
Associate Professor
Pratt Institute, School of Information and Library Science
A study that explores options for expediting the appraisal of email records for permanent retention, using a New York art museum as a case.
2 Sarah R. Demb
Senior Records Manager/Archivist
Harvard University Archives
Records management as a tool for risk mitigation that can be embedded into university governance structures.
3 Lori Ashley
Principal Consultant
Tournesol Consulting
How to better leverage the appraisal and records scheduling process to advance active preservation while records remain in the custody/control of the records producers.  
4 Sarah Wagner
Historical designation on Corporate Records Retention Schedule: Amway’s process of ‘purging’ to the Archives
5 Janice Schulz
Records Manager
Omya Inc.
The records manager’s role in legal discovery. How to leverage your knowledge to increase your visibility and value
6 Josh Schneider
Assistant University Archivist
Stanford University
ePADD as a tool to appraise, process, and provide rich access to email archives
7 Jessica Williams
Utilities Records & Info Management Coordinator
University of Illinois Urbana-Champaign
Hiring student work – job descriptions for graduate assistants, undergrad/graduate hourlies, expectations for those roles, etc.
8 Christine Schmid Engels  
Archives Manager
Cincinnati Museum Center
How do you fit in records management when you’re also running an archive of other historical material, doing exhibits, working at the reference desk, etc. Or address administrative support or the lack thereof.
9 Arian Ravanbakhsh
Office of the Chief Records Officer
National Archives and Records Administration (NARA)
2016 or Bust: Updates on Federal Records Management

Your guide to Records Management sessions at #saa13

There are LOTS of sessions at the SAA annual meeting. It’s very easy to get overwhelmed by the sheer variety of educational programs on offer and just completely skip over ones that are relevant to your interests. If only there were some way to tailor the schedule so only the sessions you actually want showed up…

Well, we can’t do that for you here– too many variables. (Heck, I’m not even sure which ones *I’m* going to yet.) What we CAN do is separate out the entries for records management-related sessions and list all of those here so you don’t miss any important RM stuff. A lot of these sessions are good not just for records managers, but for “regular” archivists too, in that they get a better sense of what we’re doing, which helps both professions do their jobs better. (Holy complex sentence Batman!) So tell your friends. Tell your colleagues. Tell that guy you pass in the hall! The more exposure SAA members ad a whole get to these issues, the better off we’ll all be.

Not able to attend all of these, or not going to SAA this year? Lucky for you, Twitter provides a good running commentary on goings on (assuming the wireless is working). You can follow the #saa13 tag for general discussion, or the session-specific tags (e.g. #s101, #s203, etc.) to get discussion for one session in particular. I’ll be attending  at least one of these and will be live-tweeting from @herodotusjr (God- and Battery-willing) if you’re looking for a single stream to follow. If any of our readers want to list themselves as attending a particular session, please comment with the session you’ll be covering and your twitter handle and I’ll add you to this post. If people want to post their thoughts on sessions after the conference as guest posts, that’d be cool too– just send me an email and I’ll get you access. (Obviously, please also let me know if I’ve missed an obvious RM related session– my eyes can skip over things too.)

Thanks to Cheryl Stadel-Bivens for this idea!

The sessions by date after the jump…

Continue reading “Your guide to Records Management sessions at #saa13”

RMRT/GNO-ARMA Happy Hour 8/15, 6:00 PM, Ernst Cafe

The Records Management Roundtable and the Greater New Orleans chapter of ARMA International are pleased to announce a joint meetup at the SAA Annual Meeting on the evening of August 15, starting at 6 and going until people leave. The venue we have chosen is Ernst Cafe, an easy 5 minute walk from the conference hotel at 600 S. Peters Street. Assuming WordPress will let me embed this, here’s a map:

As befits a gathering of archivists, the Ernst Cafe is steeped in history. To quote their website:

Originally founded by John, William and Charles Ernst, Ernst Café has been locally owned and operated for 106 years. While not much has changed in the past century in regards to friends and fun, Ernst Café has evolved into a premier provider for special events. Simply put, Ernst Café thrives on meeting the needs of its customers and creating an atmosphere of fun with a touch of nostalgic class.

From the civil war, through prohibition, and up to the present day, 600 South Peters Street has prevailed as a successful place of business and has developed into a piece of New Orleans history. Built in 1851-52 by prominent New Orleans developer Evariste Blanc, the existing structure that occupies Ernst Café is an excellent example of pre-civil war architecture commonly found in the warehouse district. The building was originally used primarily for storage purposes and was one of the first pieces of property to be sold at the estate auction of Mr. Blanc.

In 1859, Schneider and Wise Grocers occupied the building and also used it as a private residence, because at that time the building had two separate addresses. Schneider and Wise maintained their business at this location until 1902, when it was sold to three brothers that were looking to open a saloon – Joseph, William and Charles Ernst.

Neat, says I. Also neat: the extensive beer and spirits menu and the cajun/creole-inspired cuisine, though the menu is not linked to properly from the site; go here to see it. As noted, we wanted to pick somewhere to let you get a bite before heading off to your alumni mixer, or wherever else the night may take you. (Personally I’m excited about the Ernster sandwich– fried oysters plus roast beef you say? Sign me up!)

Come socialize with your RMRT and ARMA colleagues, meet new friends, drink some beer (or beverage of your choice), and have a good time! (Records Management talk optional.) Look forward to seeing you there! Special thanks to Mike Courtney for helping to set this up and suggesting the venue.

RMRT Annual Meeting Roundup, ft. @rlayel!

Hi all,

With SAA’s annual meeting a bit more than a week away, we here at The Schedule thought the time was ripe to post some of the things you’ll want to know about if you’re going to be attending the RMRT meeting in New Orleans.

First of all, if you haven’t yet checked out the new SAA Scheduler app, you really should– the interface is much more intuitive and fluid than it has been in the past, and you can create your personalized conference schedule by “starring” events you’ll be attending. You can also see who else is going to be at a given session, which is nice if you’re looking to meet up with people. The link to the RMRT meeting on Friday, August 16 is here.

Now. Having said that? The information about the presentation at that link is not quite right, due to a few communication errors. Luckily, we have an updated blurb for you all straight from Ron Layel, who will be talking about his work all over the federal government. Better yet, unlike the SAA program template, he has more than 50 words in which to describe it! Take it away, Ron:

This presentation summarizes current thinking and future prospects for the programs and practices of archiving electronic records by federal government agencies. It discusses and seeks to clarify the meaning of “archiving”, as used by government Records/Information Management (RIM) professionals, and as distinguished from how the term is used by IT managers and practitioners. Also discussed and analyzed are the overarching goals of the November, 2011 Presidential Memorandum and last year’s new NARA/OMB Directive, “Managing Federal Records”, as it relates to significant reforms being made in how federal agency RIM programs will update policies and practices for proper capture and life-cycle management of all government electronic records. Focus will be on how these reformed RIM programs will enhance openness/accountability of government by making records more easily accessible to the public, and on how federal records having long-term/permanent historical value will be digitally “archived” to ensure preservation and accessibility for future generations.

Responses to the Presidential Memorandum, the NARA directive stemming from it, government transparency, and digital archives? Sounds good to me! Particularly if you were at last year’s joint session with the Government Records Section on the Presidential Records Memorandum, this should be a good opportunity to hear about how some agencies are working to put it into practice.

Also at the meeting, we will be voting to confirm (or confirm the nomination) of some potential new steering committee members. As noted in my email last week, we’re recruiting some additional nominees to round out the Steering Committee, and hopefully to add some breadth to the types and sizes of the covered institutions. Here, I’m going to quote myself from an email I answered about the time and nature of the commitment:

Generally, your time commitment is no more than about 2-4 hours a month. We have one 45-60 minute teleconference each month with the whole steering committee, and then similar time commitments working with the various subcommittees (Education, ARMA Outreach, Student Outreach, Resources, etc.) that each SC member is responsible for. There’ll be bursts of activity– for example, we’re putting together a webinar for SAA, which takes a lot of time to write outlines, powerpoints, etc.– but mostly the committment is pretty minimal.

The biggest thing about the RMRT Steering Committee is that we are traditionally very democratic– there are a few projects we try to set in motion at the beginning of the term, but other than that we’re very open to suggestions about new directions in which we can take the activities of the roundtable. The downside to this, of course, is that it’s very easy for us to run in place without guidance on some of these initiatives. So if you’re interested in the Steering Committee, it is a big help if you come in with some idea of what it is you want to focus on for RMRT– we can then work within the committee to see if we can make that idea a reality.

Joining the steering committee is a great, low-impact way to get involved with SAA leadership– we have a number of steering committee alumni who have gone on to chair other sections, roundtables, and other SAA component groups– and to help promote the records management field within the SAA framework. If you’re interested, or if you just want more info, please send me an email. we’ll be taking self-nominations up to August 15, so there’s still lots of time to decide.

Last, but not least, the RMRT will be holding a short happy hour get-together for its members the evening of Thursday, August 15, after the last session but before the alumni mixer. We don’t have a place in mind yet, but we’ll be looking for someplace with food so if people want to eat dinner or get a pre-mixer snack, the option is there. Watch this space for the official announcement of venue. Suggestions are both welcome and appreciated.

We look forward to seeing you in New Orleans!