Managing Patients’ Records in an information management system like SharePoint, Part 1

How can you manage patient healthcare when using information management systems’ portals?  Some Clinicians or Primary Care Physicians have attempted to keep their patients engaged with their healthcare by offering them patient portals, over the Internet, which would enable patients to manage their own personal health records.  In the lifetime of the patient, a patient could have one or more physicians that specialize in different healthcare needs of the patient.  The patient can end up having many personal health records that could have information that varies.  Should the patient’s health records connect to one main place?  Would this ensure uniformity in the records and metadata if all of their health information were connected? Physicians need a connection to the patient’s health record assistant so that information is not lost every time a patient has to complete different intake forms for various doctors in their lifetime.

In the lifetime of a patient, a patient could have one or more physicians that specialize in their different healthcare needs.   When a patient starts to go to a clinician or primary care physician, sometimes a patient is given access to a site with a folder for Medical History. One folder would allow related records to be stored for simple navigation.    The navigation would allow the patient’s healthcare needs to be stored under a specific specialist or a Primary Care Physician. In time, this collection of specialists and Primary Care Physicians grow, but the information would still be in one spot.

As months and years advance, the patient’s medical history has grown into several folders.   The portal would allow the  patient’s healthcare needs to be recorded through content types in order to insure that the patient’s information from their health records would be present. Document physical storage becomes de facto taxonomy.  Digital organization could duplicate this taxonomy through the information management system.

Through the formation of the patient’s information architecture in an information management system portal, the following questions should be asked in order to create a connection between the patient’s data located at different healthcare facilities:

  • SPECIALIST: “I just finished examining the patient referred to me by a Primary Care Physician – do I keep my findings on my site, or on the Primary Care Physician’s site, or save it to both places?”
  • PRIMARY CARE PHYSICIAN: “There are some new developments in the patient’s healthcare needs– do I have the most recent information on the patient from all specialists that I know about, or do I have to double check with each one on different SharePoint sites?”
  • SPECIALIST/ PRIMARY CARE PHYSICIAN: “I’m searching for information on medication conflicts in treatments prescribed by Primary Care Physician and the specialists connected to a patient – what medications were prescribed by the Primary Care Physician or the Specialist? Can the medications work together or is there a danger?”


Stay tuned for Part 2: Making the Connections.


4 thoughts on “Managing Patients’ Records in an information management system like SharePoint, Part 1

  1. Brian

    Without access to part two of the story, i think it is worth noting the problem of competing medical networks and hippa concerns of cross network sharing. This is an awesome idea, and could help prevent doctor fishing, but is it feasible without a nationalized or universal healthcare system?

    1. SD

      Brian, you read my mind. My first response was this was – have a national health care system and put all medical records on one chip, like they do in France. Too easy, though.

  2. Pingback: Making the Connections (when Managing Patients’ Records in an information management system like SharePoint , Part 2) | The Schedule

  3. Pingback: Enter the Personal Health Records Librarian (when Managing Patients’ Records, Part 3) | The Schedule

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